Site Visit Checklist for Event Planners
A thorough venue site visit can make or break your event. Our free 14-section checklist ensures you assess every critical aspect of a potential venue — from capacity and layout to emergency exits and provincial compliance. Designed specifically for South African corporate event professionals, it covers SANS 10400 fire safety standards, municipal by-laws, and province-specific regulations.
Work through each section during your venue visit, and when you're done, export a professional PDF report to share with stakeholders. Your progress saves automatically so you can pick up where you left off.
Site Visit Checklist
Frequently Asked Questions
What does the Site Visit Checklist cover?
Our checklist covers 14 key sections including venue details, capacity and layout, access and parking, catering facilities, AV and technical requirements, safety and emergency procedures, and South African provincial compliance requirements.
Can I save and export the checklist?
Yes. Your progress is automatically saved in your browser. You can also export the completed checklist as a professionally formatted PDF to share with your team or clients.
Does it include South African compliance requirements?
Absolutely. The checklist includes provincial-specific compliance items covering SANS 10400 fire safety, municipal by-laws, liquor licensing, noise regulations, and health and safety requirements for each of South Africa's 9 provinces.
Is the tool free to use?
Yes, the Site Visit Checklist is completely free. No registration or account required.
How to Use This Checklist
Step 1 — Open on your phone or laptop before arriving at the venue. The checklist saves automatically, so you won't lose progress if your connection drops.
Step 2 — Walk through each section during the site visit. Start with Venue Details and work your way through to Safety & Emergency. Use the text and number fields for measurements, capacity figures, and notes.
Step 3 — Select the province to see region-specific compliance items such as Western Cape noise by-laws, Gauteng JMPD event permits, or KZN coastal regulations.
Step 4 — Export as PDF when you're done. Share the report with your team, venue manager, or client as part of your venue proposal.
Need Help Finding the Right Venue?
Our team has inspected hundreds of venues across South Africa. Let us handle the site visits, negotiations, and logistics so you can focus on your event goals.