Conference
National Stakeholder Roadshow — 14 Events Across Gauteng
A 14-event stakeholder engagement roadshow across Gauteng, hosting over 11,000 invited delegates from the public and private sector.
Client: A JSE-listed financial services group
Client identities remain anonymised in these published case studies.
The challenge
Deliver 14 identical, high-standard conferences in different venues over a compressed calendar, with centralised registration, consistent branding, and real-time attendance tracking across all events.
Our approach
Developed a replicable event blueprint covering venue setup, AV, catering, and registration. Deployed a dedicated project manager per venue and a central coordination team. Managed all logistics, supplier procurement, and on-site execution for every event.
Results
Verified 58.6% turnout across 11,000+ invitations — well above the industry benchmark of 40–45% for stakeholder roadshows. All 14 events delivered on schedule with consistent quality.
Client feedback
“They ran 14 events for us without a single logistics failure. The consistency across venues was remarkable.”
Client name withheld.
Planning a similar event?
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